Resources/Templates/Plumbing invoice
Free template
This free plumbing invoice template bills hourly labor, flat-rate tasks, parts with quantity and unit price, a trip or diagnostic fee and the permit, then works out tax, deposit and balance due. Page 2 keeps the water heater’s model and serial numbers next to your warranty note.
[Your company name] · License # [License #]
Brand · model # · serial # · registration
What’s in it
Regular and after-hours lines, each hours × your rate, with time on site at the top so the hours are easy to check.
For work you price by the job, like a faucet swap or a toilet rebuild: the task, quantity and your flat price.
Brand, part number or size, quantity and unit price on every line, so the customer sees what went in.
Each on its own line, with disposal or haul-away and an Other line you can also use for a credit.
Pick one in Excel and the tax follows. The deposit and other payments come off to give the balance due.
Fixtures and equipment with location, model and serial numbers; water heater type, fuel and size; registration; and your labor warranty.
How to fill it in
Plumbing invoice example: a gas water heater swap, without prices
FAQ
Your company name, license number and contact details; an invoice number, date and due date; the customer and service address; what you did; labor, parts and fees with their amounts; tax and total; payments received; the balance due; and how to pay. For equipment you install, add the model and serial numbers and your warranty terms.
Either works if the invoice matches what you quoted. Flat rate gives the customer one price per task; time and materials bills hours × rate plus parts. The plumbing invoice template has lines for both, so one visit can mix a flat-rate repair with hourly work. Know your true hourly cost first: the labor rate calculator helps.
It depends on the state. Some tax only the parts, some tax the whole job, and the answer can differ between repairs and new work. The Excel file taxes parts only or the whole invoice, your choice. This isn’t tax advice, so check with your accountant or your state’s tax agency.
Put it on its own line under Fees so the customer sees it. If you credit it toward the repair, add the credit as a minus amount on the Other line, so both the fee and the credit show.
Yes. Print the PDF and write in the amounts, or let the Excel file do the math and print that. Both follow the same plumbing invoice template: charges and totals on page 1, the equipment record and warranty on page 2.
Related
The general invoice for deposits and progress billing on larger jobs.
Get the template →A one-page ticket for service calls: the request, who’s assigned, parts, labor and sign-off.
Get the template →Find your true cost per hour, then your billing rate.
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