Free contractor invoice template

Either works. Adding each signed change order as its own line on the next progress invoice lets the client see it clearly.

Whatever your contract says. Common choices are due on receipt or due a set number of days after the invoice date, like net 30. Write the due date on every invoice.

Bill the deposit on its own invoice. Later invoices for the same job can list it under payments received so the balance due stays right.

Put your company details and license number at the top, then the invoice number, date and due date, the client and the project. List what you’re billing, one line per progress payment or item, add signed change orders as their own lines, then tax, payments received and the balance due. In ECHOPS, invoices are created from the job’s payment plan and change orders bill themselves.

Yes. If you work for yourself, whether for homeowners or for a general contractor, the same layout works: your details, who you’re billing, the work or hours, and the balance due. Set the tax rate to 0% if no tax applies. Tax and licensing rules vary by state, so this isn’t tax advice; check your state’s license guide and ask your accountant.

Use the invoice as a receipt: enter the payment under payments received, with the date, method and reference, and once the balance due shows zero, mark it paid and send a copy. In ECHOPS, an invoice paid online records itself, and other payments are recorded by check, ACH, cash or card last 4 against each invoice.

This one comes as Excel and PDF rather than Word, because the Excel file works out totals, tax and the balance due for you. It suits remodeling invoices well: bill each milestone from your payment schedule as its own line and list change orders separately. Our guide to progress billing explains milestones, percent complete and retainage.

Yes. The free plumbing invoice template has parts, labor and flat-rate lines, and the HVAC invoice template adds equipment and refrigerant lines. Both come as Excel and PDF.