[Your company name] · License # [License #]
What’s in it
One line per surface: room or elevation, surface, square feet, coats and the coverage from the product label.
Gallons = sq ft × coats ÷ coverage, per line and in total, with a rounded-up number to buy. Excel does it; the PDF shows the formula.
Excel only: enter length, width and height for rooms, or width and height for each side, and get the paintable area.
Furniture, masking, washing, scraping, sanding, patching, caulking and priming, so the client sees what the price includes.
Prep, repairs, walls, ceilings, trim, exterior body and trim, and cleanup. Each line is hours times your rate.
Paint, primer, caulk, masking, sundries and rentals, then subtotal, tax and total, with signature lines.
How to fill it in
FAQ
Multiply the square footage by the number of coats, then divide by the coverage on the product label. For example, 600 sq ft of wall with 2 coats is 1,200 sq ft to cover; divide that by your product’s coverage per gallon. The Excel file does the math for every line.
Add up the length of all the walls (the perimeter) and multiply by the wall height. Subtract large openings, such as wide doorways or big windows, if you won’t paint them. The ceiling is length × width.
Either can work if you know your numbers. This template prices labor as hours × rate, so you can compare the estimate with the hours your crew logs. Either way, start from your true hourly cost; the labor rate calculator helps.
Show prep as its own labor lines and check the prep steps included. The client sees what they’re paying for, and you can see afterward whether prep ran over.
Yes. Choose both job types, list rooms and sides of the house on separate lines, and use separate labor lines for inside and outside tasks.
Measure the width and height of each side of the house for the paintable area, then subtract large openings you won’t paint. Note the siding and its condition, because rough or bare surfaces may cover less. Add prep such as washing, scraping, caulking and priming as its own labor, plus trim and any ladders or lifts. The exterior lines in this template turn area, coats and coverage into gallons.
Measure, figure gallons from area, coats and coverage, and estimate crew hours for prep, walls, ceilings and trim at your true hourly rate. Add materials, set the tax, list what’s included and excluded, and give a valid-until date. Then send it for the client to sign; ECHOPS does that as a quote link with open tracking. See painting contractor software.
The free download includes a two-page printable PDF and an Excel file with gallon, labor and total formulas, plus a measuring sheet. There’s no Word version, because the Excel file does the math for you. Print the PDF to fill in by hand at the walkthrough, then type it into Excel to send a clean copy.
Related
Find your true cost per hour, then your billing rate.
Open the calculator →Published interior and exterior painting figures, with their sources and dates.
Read the guide →Line items, tax and totals, with an Excel version that does the math.
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